Posting this early, since even if i dont become a chairmen this imo is somthing that must be considered.
This topic is intended as a general dialogue topic about if we need a new charter or not. And what should that charter include if changes are made.
Here is the bare minimum version i prepped. This is not a draft or anything, just me taking a look at the charter and updating it with minimal interfrence.
The European Team Championship Charter
The purpose of this document is to outline the fundamental rules, goals and ambitions for the European Team Championship (ETC).
Each attendee to the event is expected to be aware of its content and abide by it.
1. The ETC is an event created for the players, by the players. The most important goal for the ETC is to hold a yearly event where players from all over the world meet up and have fun. Like most tournaments it also provides the framework for meeting up and socializing.
2. Gaming works best in cooperation with some food, drinks and having fun. Every attendee is expected to behave like a gentleman, respect and share the fun with the other attendees. This applies in and off games and includes giving a hand to keep things tidy and clean on site.
3. The ETC is an event for the players of Flames of War, The 9th Age and Warhammer 40,000. All 3 systems have different rules packs but share this charter amongst other things (the venue, combined awards, silly t-shirts …).
4. The ETC aims to be the most prestigious team tournament there is by drawing the most skilled players from any country that has a gaming community.
5. How “the most skilled players” is interpreted exactly is left open for each country’s community to decide. The ETC is an event, not a federation and as such has no vocation in influencing each community’s approach to the hobby.
6. Official ETC language is English. Attendees are expected to express themselves in that language when games are on. If problems occur with team mates talking together during a game in a language that cannot be understood, this problem can be brought before a referee.
7. The ETC prizes will always be symbolic, such as a diploma and/or a medal. No cash prizes, box sets or anything ordinarily valuable.
8. There are three ETC rankings: Generalship, Fairplay and Best Painted. Generalship rankings are addressed by each game system in their rules pack. Each team will vote for three other teams at the end of the tournament to provide Fairplay and Best Painted rankings in each game system.
9. The event is run on a voluntary basis, no one involved gets paid for the time they put into it. Though the staff involved isn’t paid, they shouldn’t suffer any further expenses because of their involvement. The ETC should strive to refurbish all staff expenses and at the same time lowering the participation fees through sponsorships and alternative financing.
10. The ETC organization relies on the involvement of several types of people:
• “Captains” do most of the deciding in the ETC preparation through their voting in the Captains Councils, see below for more and especially “Teams & Representing a country” on the captain’s role.
• “Host Organizer” is heading the team who does the actual organizing on the spot for a given edition, see “Hosting the ETC” below.
• “Referees” are the almighty gods ruling each game systems during the tournaments, see “ETC Discipline” below.
• “Computer Geniuses” are the guys who help us reaching over so many countries during the preparation, maintain our memory of the events through the ETC website and report “live” from the events, and also help the referees register the round results and compute the rankings/pairings. Computer Geniuses report to the Head Computer Genius and to the Combined Captains Council for anything online; they report to the Captain Councils, Referees and Host Organizers for anything concerning an edition’s organization.
• “Moderators” police debates in both game systems' ETC forum sections, share past experiences, mobilize people on topics structuring each side of the event in their game system. Moderators are often the ETC Chairmen (see below), but the Chairmen can also nominate additional moderators.
• “ETC Chairmen” moderate the Combined Captain Council and are in touch with the organizers to make sure the event gets better every year. Chairmen are elected each year in September by the Captains Council, anyone can stand for election but only one Chairman can be elected from each country. If two people from the same country would have been elected, the 7th person on the list is elected, etc. Up to six Chairmen are to be elected in total this way.
•The Chairmen act as the “board” of the ETC and make all the day to day decisions that are not covered by this Charter. It is advised that the Chairmen put forth a poll to the Captains Council on all substantial decisions. If the ETC Chairmen can not reach a compromise then a poll is not just advised but mandatory. The Chairmen are required to have full confidentiality with regards to their internal debates.
• Five Captains can petition any of the six elected Chairmen, or the entire Board, for a 'vote of no confidence' at any time and if such a poll gets a 2/3 majority the Chairman/Board is immediately removed and a new Chairman/Board must be elected within a month. The Chairman contacted is required full confidentiality in setting up the vote.
For practical reasons, anyone assuming one or several roles described above will mention it in their forum profile’s signature as explicitly as possible.
11. The ETC organization is ruled by 4 deciding bodies:
• The 9th Age Captains Council, regrouping the T9A Team Captains to decide on ETC T9A-only issues.
• the 40K Captains Council, regrouping the 40K Team Captains to decide on ETC 40K-only issues.
• the FoW Captains Council, regrouping the FOW Team Captains to decide on FoW-only issues.
• the Combined Captains council, regrouping the FoW, 40K&T9A Team Captains to decide on non game-specific and overall organization issues .
FoW, T9A&40K Captains Councils each have their own rules for voting and deciding matters.
12. Polls & Deciding matters at the Combined Captains Council.
• Polls are formulated by Chairmen only. In extraordinary circumstances a Captain can formulate a poll which will proceed if backed up by 10 other Captains.
• Each poll will offer one or several yes/no alternatives or clearly identified options, and mention an end date which will always be two weeks after it was posted, ending at midnight GMT. A vote will never end on a Friday/Saturday/Sunday. The Chairmen will announce important polls (like choosing a years venue) to the captains' emails.
• Each team has one vote, which is cast by the teams elected Captain (or another person designated by the team's Captain). Team Captains are only given a vote if their team has participated in at least one of the two most recent ETC editions. Note that everyone is welcome to provide input regardless of whether or not they have a vote or are members of a team.
• Decisions are voted by a simple majority of the voters. Changing this charter will always require a 2/3 majority. Changes to the Charter must step into force at at least one month after the vote. Only determined votes count toward the results (one cannot vote for exclusive choices at the same time).
Teams & Representing a country
14. Any country can send one team to represent them. FIFA guidelines are followed for a definition of what a country is, though other sovereign nations who are not recognised by FIFA (eg Monaco) are also allowed to attend. Only one team from each country is allowed entrance in each gaming system (FoW, T9A and 40K). How to select a team is left for the individual country to decide and is not something the ETC rules or organization will influence or participate in. In the case of a country sending two teams, then the latest Captain of that country (ie the player who captained that country’s team most recently at the ETC) decides which team is accepted. If there are any grievances over this, a complaint can be sent to the Chairmen in full confidentiality.
In order to participate at the ETC, at least half the team must be citizens of the country they represent. In the vast majority of cases, citizenship is determined by a player’s nationality as shown on their passport. In rare cases (eg players with dual citizenship, or those whose countries don't have their own passports), a player may be eligible to represent more than one country. These players can play for any country they are a citizen of, providing they meet at least one of the following requirements:
a) They, or one or more of their biological parents or grandparents were born in that country.
b) They have resided in that country for a period of at least 2 years after the age of 18.
Teams may be asked to provide proof of nationality for their players, before or during the event. The Chairman may impose sanctions on teams who attend the ETC without meeting the nationality requirements.
The Chairmen may grant a temporary exemption to the nationality requirements to teams who suffer last minute dropouts, but this will not give such a team voting rights in ETC matters.
14. Each team elects a team Captain. That person is the official contact person for the team. They cast votes in the name of their team and are expected to actively represent their team at the captains councils debates and votes. They are in charge to solve problems during the games if things go wrong. They are "responsible" for the team members and the "spirit" of the team. They collect the team entry fees for the organizers and often organize travel arrangements for the team. Captains are also asked to share how their teams are formed and what feedback and stories they have from their attendance in order to maintain collective memory and share the fun.
Hosting the ETC
15. In a two month period, beginning each year right after the ETC has ended, anyone willing can propose to hold the ETC two years in the future. Not the next ETC, but the one following that one. At the end of the four month period (usually in January), there is a vote for the location if there are several that have put forth a bid.
16. Dates for hosting the ETC will be confirmed on a yearly basis by the Combined Captains Council. Historically, the tournament is held on the first or second week of August.
17. Once the bids for hosting the ETC are voted for, the winning bid is designated “host organizer” who is responsible for the organization of the whole event and is the primary contact point to the organization team for the captain councils. In case of a draw the Chairmen cast one vote each as a tiebreaker, Chairmen whose country's bid is considered in this tiebreaker are not allowed to vote.
19. The host organizer is elected to host the ETC for both FoW, 40K & T9A team tournaments and side/single events and is expected to treat all those events as equally important. He will seek approval of his actions by the captain councils and apply their decisions.
20. The host organizer will endeavor to provide as many Referees as possible and will nominate one Head Referee for each gaming system. See "ETC Discipline" below.
21. The host organizer can designate other persons to deal with particular fields of the organization, for instance a T9A host organizer, a 40K host organizer, a transportation host organizer, lodging host organizer, logistics host organizer, computer host organizer…
22. The ETC will establish a pool of international referees for each game system to act as judges at the tournament. The size and nature of the event requires availability of a lot of referees, coordinated by head referees.
23. At each event there should be three Head Referees present per game system: One is nominated by the host organizer, two are nominated by the Chairmen. No two Head Referees can be from the same country and all Head Referees have to be approved by the ETC Chairmen.
• All Head Referees have the same rank and will get their basic travel costs refunded. The Head Referees nominate one of their numbers as Chief Referee who has the final say in all rules matters.
• The hosting nation should endeavor to supply as many Common Referees as possible. The ETC administration will endeavor to refund travel costs, primarily for the international Common Referees.
24. Given the international nature of the referee corp, it is expected that referees from a particular country will not judge the tables where their countrymen play.
25. The referees have a mandate to give any team penalty points if they deem it necessary to penalize players for instance for cheating of some sort or intentional stalling.
26. Penalty points are decreased from the guilty team game points total and affect the team result for the round, but do not affect the opposing team result in the round. Penalties never breed good things in our hobby and we trust the attendees to avoid them at all cost.
Please post any ideas and opinions you have below.
It doesnt need to be specific points, even general directional suggestions about the ETC are welcome.