Jonny is not mistaken, but there is a general miscommunication because of Battlefronts very late involvement of referees (i didn't receive any response to my e-mails which was sent out in May and June at all) and we had to revise the plans when BF was first involved in mid July. The situation was greatly exaggerated because of an error on my part for not being able to manage communications properly with the proper parties during the talks.
I misjudged the referee fund and promised the hotel room, this was done before fully realising the situation where the fund would be only enough for 3 referees and not 4. Matt would be the 4th referee.
We had 3 refs secured already when i offered the hotel, so the mistake falls upon me and not the organisers.
If it comes to it i will pay for the hotel of Matt myself. I would prefer not to of course, but c'est la vie.